Form: REALTOR® or Appraiser Membership Application

Helena Association of REALTORS® Membership Application (Main)

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Name(Required)

First Last

Preferred First Name(Required)

Membership Consent

I hereby apply for Primary or Secondary Membership with the Helena Association of REALTORS® and agree to pay a one-time $200 application fee, along with prorated annual dues. I understand that all dues and fees paid to the Association are non-refundable. I understand that membership in the Helena Association of REALTORS® carries certain privileges and responsibilities that require ongoing compliance with the governing documents and policies of the Association. Membership shall become final upon approval by the Board of Directors and may be revoked if required membership obligations, including orientation, are not completed within the timeframe established by the Association’s Bylaws. I understand that continued membership requires completion of periodic Code of Ethics and Fair Housing training as outlined in the Association’s Bylaws. I further agree, as a condition of membership, to familiarize myself with and abide by the Constitution, Bylaws, Rules and Regulations, and policies of the Helena Association of REALTORS®, the Montana Association of REALTORS®, and the National Association of REALTORS®. I understand that copies of these documents are available upon request. If approved for REALTOR® Membership, I agree to abide by the Code of Ethics of the National Association of REALTORS®, including the obligation to arbitrate, or mediate if required by the Association, controversies arising out of real estate transactions as provided in the Code of Ethics and Arbitration Manual of the National Association of REALTORS®. as amended from time to time. I understand that if I resign from another Association while an ethics complaint or arbitration request is pending, the Helena Association of REALTORS® may condition my membership upon my agreement to participate in the pending proceeding and abide by the final decision in accordance with established procedures. I further understand that if an ethics hearing occurs after resignation or termination of membership, any discipline approved by the Board of Directors may be held in abeyance until such time as I rejoin an Association of REALTORS®. I also understand that the obligation to submit to arbitration survives resignation or termination of membership, provided the dispute arose while I was a REALTOR® Member. I consent to the Association inviting and receiving information and comments regarding my application from any member or other person. I further agree that any information or comments provided to the Association in connection with this application shall be considered privileged and shall not form the basis of any action for slander, libel, or defamation of character. (Type your initials in the box below.)

Membership Types

Primary REALTOR® (includes appraisers): Primary members are not a member of another REALTOR® association.

Secondary REALTOR® (includes appraisers): Secondary members are existing members of one or more REALTOR® associations.

Designated REALTOR®: Employing Broker or Owner

Designated REALTOR®/Appraiser Applicants(Required)

I understand this policy.

Per our bylaws as set forth by the National Association of REALTORS® and the dues formula we are required to abide by, you as the Designated Broker are responsible for annual dues for yourself and any real estate licensee employed with your firm or office who does not hold membership with a REALTOR® Association.

M1 (NRDS) ID

This is your 9-digit membership number with the National Association of REALTORS®. If you do not know your M1 ID, leave this field blank.

NOTE: REALTORS® applying for secondary membership or transferring from another association must provide a Letter of Good Standing from their current REALTOR® Association. Please ask your current Association to send this letter to [email protected]. Your application cannot be processed until this letter has been received.

What is the name of your current or most recent primary Association?

Have you ever been refused membership in any other Association of REALTORS®?(Required)

Yes

If yes, please explain below.

Sign your initials in the box below.

SentriLock Access

SentriLock is a secure electronic lockbox system that allows you to securely store and share keys with authorized parties, making it easy to manage access to your listings. In order to lease SentriLock lockboxes from the Helena Association of REALTORS®, members must subscribe to SentriLock through HAR.

SentriLock access is an optional member benefit and subject to an additional annual fee of $180.00. The annual billing cycle is from January through December and is prorated monthly.(Required)

I understand

Add SentriLock access to my membership(Required)

Yes! Add SentriLock access to my membership.

I already have SentriLock access through another association or MLS.

I do not want SentriLock at this time.

What association or MLS provides your SentriLock access?

Helena Association of REALTORS® (HAR) SentriLock/SentriKey Authorized User Agreement(Required)

I have read and agree to the authorized user agreement.

Upon acceptance of this AUTHORIZED USER AGREEMENT (the “Agreement”) this Agreement will govern my right, as the Authorized User, to use the Lockbox System as hereinafter defined.

HAR and SentriLock, LLC (“SentriLock”) have contracted under separate agreements for lockbox services, namely SentriLock Bluetooth® REALTOR® Lockbox Series System (“Lockbox System”). The Lockbox System includes the Bluetooth REALTOR® Lockbox (“Lockbox”) and access to SentriKey® and SentriConnect® apps for management of the Lockbox access and administration. HAR will offer the Lockbox Services to active Participants and Subscribers of the HAR.

The parties agree as follows:

1. USE: An Authorized User is described as a Participant or Subscriber who is an active member of the Helena Association of Realtors. The Authorized User may use the Lockbox System and any Lockbox HAR provides to and registers to Authorized User in connection with the Authorized User’s normal and customary activities, while acting as a real estate agent, appraiser or other HAR approved Authorized User within the terms and conditions set forth in this Agreement.

2. OWNERSHIP: The Lockboxes are, and shall at all times be and remain, the sole and exclusive property of HAR. The Authorized User will have no right, title or interest in any Lockbox except as expressly set forth in this Agreement.

3. TERM: The term of this Agreement begins on the date the Authorized User accepts this Agreement and terminates on the earlier of: (1) termination of HAR’s master agreement with SentriLock; (2) the Authorized User terminates participation with HAR; (3) HAR terminates this Agreement as provided in Section 9; or (4) the Authorized User terminates this Agreement with written notice to HAR. Upon termination of this Agreement for any reason, the Authorized User shall surrender his/her usage of the Lockbox System immediately and return all Lockboxes to HAR in good condition. Authorized User shall reimburse HAR for the cost of any damaged or lost Lockboxes, including any applicable shipping charges.

4. PAYMENT: HAR shall invoice the Authorized User for Lockbox Services annually or in accordance with HAR’s billing policy. The annual user fee is nonrefundable. Authorized User will be assessed a User Fee for use of the Lockbox System as determined by the HAR Board of Directors. If the Authorized User fails to pay the User Fee by the due date, SentriLock may assess a late penalty and/or reactivation fee and deactivate Authorized User’s service until the fees and late penalty are paid in full.

5. LICENSE: Authorized User acknowledges that the Lockbox System and the Lockbox are the sole property of SentriLock and HAR. Authorized User acknowledges that the System is a work in which SentriLock has patent, copyright, and trademark rights and that the license to HAR is for the purpose of facilitating its members’ ability to show real estate they have listed for sale or conduct ancillary real estate services related to the sale of real estate. Authorized User is prohibited from selling, assigning, distributing, providing access to, reverse engineering, decompiling, modifying, disclosing or otherwise transferring the System or any portion or element thereof. Authorized User shall use the Lockbox System in a careful and proper manner and shall comply with and conform to all national, state, municipal, police and other laws, ordinances and regulations in any way relating to the possession, use or maintenance of the Lockboxes. Any Lockbox registered to Authorized User by HAR under this Agreement shall be returned as required by SentriLock or HAR. HAR may, at its discretion, require Authorized Users to replace the SentriLock Lockboxes with replacement SentriLock lockboxes compatible with the system.

6. LOSS AND DAMAGE: Authorized User assumes and shall bear the entire risk of loss and damage to the Lockboxes from any and every cause whatsoever. No loss or damage to the Lockboxes or any part thereof shall impair any obligation of Authorized User under this Agreement which shall continue in full force and effect.

a. In the event any Lockbox is damaged, Authorized User shall return the damaged Lockbox to HAR who shall submit it to SentriLock for repair or replacement. To the extent the repair or replacement is not covered by the SentriLock warranty, Authorized User shall reimburse HAR for any costs incurred in connection with the repair or replacement of the Lockbox.
b. If a Lockbox is lost or stolen, or if in the reasonable judgment of HAR a Lockbox is destroyed or damaged beyond repair, Authorized User will pay HAR the total current replacement cost including applicable shipping costs.

7. AUDIT/INSPECTION: From time to time, HAR may conduct a full audit requiring Authorized Users to verify the then-current location of all Lockboxes. Authorized User agrees to fully cooperate with such audits. HAR shall, at any and all times, have the right to go to any property where a Lockbox is located for the purpose of inspecting the same or observing its use. Authorized User shall give HAR immediate notice of any attachment or other judicial process affecting any Lockbox and shall, whenever HAR requests, advise HAR of the exact location of each Lockbox. In the event a Lockbox cannot be accounted for, HAR reserves the right to assess a replacement cost of the box, including any applicable shipping cost, to the Authorized User.

Lockboxes owned or leased by HAR can be recalled at any time whatsoever with notice to Authorized User. If Authorized User fails to return Lockboxes as indicated in the notice, HAR reserves the right to assess the replacement cost of the Lockbox/es, including any applicable shipping costs, to the Authorized User.

8. DISCLAIMER OF WARRANTIES: HAR is not the manufacturer, supplier or dealer of the Lockbox System. Accordingly, HAR makes no warranties, expressed or implied, regarding the fitness, merchantability, design, condition, capacity, performance, or any other aspect of the Lockbox System, or any components thereof, or their materials or workmanship. HAR further disclaims any liability for loss, damage, or injury to Authorized User or third parties as a result of any defects, latent or otherwise, in the Lockbox System, whether arising from HAR’s negligence or application of the laws of strict liability. Authorized User takes possession of any and all Lockboxes issued to it “AS IS”.

9. FAILURE TO COMPLY: Authorized User agrees to be subject to the disciplinary rules and procedures of HAR for violation of any provision of this Agreement. Discipline may include forfeiture of the Authorized User’s access to the Lockbox System and the Authorized User’s right to retain any Lockbox issued to the Authorized User under this Agreement. HAR or SentriLock may, at any time, fine an Authorized User, suspend or terminate access to the SentriLock System and revoke Lockbox Service for cause, including but not limited to:

a. Violation of HAR's and/or HAR’s Rules and Regulations, applicable Bylaws, or other applicable rules or policies including regulations of the Montana Board of Realty Regulation and the National Association of REALTORS®;
b. Non-payment of fees due, regardless of conduct or other rules;
c. Sharing or loaning any Lockbox System credentials to another person, whether or not they are a member of HAR;
d. Allowing access to the Lockbox without Seller’s written authorization;
e. Criminal activity including property damage and theft from a property secured by a SentriLock lockbox; or
f. Dissemination of any information that would jeopardize the security or integrity of the System, property secured by such, or the safety of the Authorized User, property owner(s), occupant(s), clients, customers, or other real estate professionals.

10. SURRENDER: Authorized User agrees to return the SentriLock Lockbox within five (5) business days to HAR after occurrence of any of the following events:
a. Termination as an active Participant or Subscriber of HAR;
b. Termination of Subscriber’s association with an active Broker Participant;
c. Termination of this Agreement under Section 9; or
d. In the event of the death of the Authorized User, heirs or personal representatives will return the SentriLock Lockbox to HAR.

11. RECRIPROCITY: If accessing a Lockbox in an MLS or Association offering reciprocity, Authorized User agrees to abide by the applicable lockbox rules and policies of such MLS or Association and be subject to any discipline therein.

12. INDEMNIFICATION: Authorized User agrees to indemnify and hold HAR and all of its respective officers, directors and employees harmless from any and all loss, cost, expense, claims or demands whatsoever by or against HAR resulting from loss, use or misuse of the Lockbox System, including, but not limited to, any and all liabilities, including attorney's fees, incurred by them as a result of damage or injuries to property or persons arising out of entry by any person into any premises by use of the SentriLock System. The Authorized User shall promptly notify HAR of any claim and cooperate fully with them in defending or settling any claim.

13. NOTICES: All notices, demands, or consents required or permitted under this Agreement shall be either in writing and shall be delivered personally or sent by registered mail, certified mail, return receipt requested, or by a reputable overnight carrier service, or delivered by email, to the appropriate party at the following addresses:
Helena Association of REALTORS®, 2707 Colonial Drive, Helena MT 59601.
Authorized User: Refer to the contact information on file at HAR.

14. ASSIGNMENT: Authorized User shall not assign or transfer this Agreement or any rights or obligations under this Agreement. Any unauthorized assignment or transfer of this Agreement or any rights or obligations thereunder, shall be void and constitute ground for immediate termination of this Agreement by HAR.

All rights of HAR hereunder may be assigned, pledged, mortgaged, transferred, or otherwise disposed of, either in whole or in part, without notice to the Authorized User. If HAR assigns this Agreement or the rentals due or to become due hereunder or any other interest herein, whether as security for any of its indebtedness or otherwise, no breach or default by HAR hereunder or pursuant to any other agreement between Board/ Association or Authorized User, should there be one, shall excuse performance by Authorized User of any provision hereof. No such assignee shall be obligated to perform any duty, covenant or condition required to be performed by HAR under the terms of this Agreement. Anything herein contained to the contrary, HAR shall not have the right to, and agrees that it will not, include in any such assignment any of HAR’s rights against vendors, manufacturers or suppliers of any of the Lockboxes.

15. GOVERNING LAW: This Agreement shall be governed by and construed in accordance with the laws of the State of Montana. Authorized User acknowledges that by entering into this Agreement, he or she has transacted business in the State of Montana. Authorized User hereby voluntarily submits and consents to and waives any defense to the jurisdiction of courts located in the State of Montana, as to all matters relating to or arising from this Agreement. The prevailing party shall be awarded its reasonable attorneys' fees and costs in any proceeding arising out of or related to this Agreement.

16. PARTIAL INVALIDITY: Any provision of this Agreement which is determined by a court of competent jurisdiction to be invalid or otherwise unenforceable shall not invalidate or make unenforceable any other provision of this Agreement.

17. ENTIRE AGREEMENT: This written contract expresses the entire agreement between the Authorized User and HAR with respect to the Lockbox System. This Agreement supersedes any and all other agreements, either oral or in writing. No other agreement, statement or promise relating to the subject matter of the Agreement which is not contained herein shall be valid or binding. This Agreement is binding upon the heirs and personal representatives of the Authorized User.

18. AGREEMENT AND ACKNOWLEDGEMENT: I acknowledge that I have read and agree to comply with HAR Rules and Regulations and Lockbox System Policies as may be from time to time amended. A copy of the HAR Rules and Regulations and Lockbox System Policies can be obtained from the HAR office. I understand that violations of HAR Rules and Regulations and Lockbox System Policies may result in fines and/or suspension or termination of Lockbox Service.

Signature(Required)

Office Information

Your position:

Principal Owner

Partner

Branch Manager

Agent

Assistant

Office Staff

Other

Business Type

Sole Proprietor

Partnership

Corporation

LLC (Limited Liability Corporation)

Office Name(Required)

Office M1 ID (if known)

Office Phone

Office Address(Required)

Street Address City State ZIP Code

Is the office address, as stated, your principal place of business?

Yes

Primary Office Address

Street Address City State ZIP Code

Have you or your firm been convicted, adjudged, or otherwise been found guilty by final judgement of any court of competent jurisdiction of a felony or other crime?(Required)

Yes

If yes, please explain below.

Have you or your firm been found in violation of state real estate licensing regulations within the last three (3) years?(Required)

Yes

If yes, please explain below:

Applicant Information

Name As Shown On License(Required)

License Number(Required)

Upload State License(Required)

Max. file size: 256 MB.

Do you currently, or have you held a real estate or appraiser license in any other state?(Required)

Yes

State and license number

Upload State License

Max. file size: 256 MB.

Has your real estate or appraisal license, in this or any state, been suspended or revoked?(Required)

Yes

If yes, please explain below.

Contact Information

Email(Required)

Enter Email Confirm Email

Preferred Phone Number(Required)

This will be displayed in our online membership directory and the member roster.

Preferred Phone Type(Required)

Mobile Phone

Home Phone

Office Phone

Alternate Phone Number

Alternate Phone Type

Mobile Phone

Home Phone

Office Phone

Mailing Address(Required)

Street Address City State ZIP Code

Preferred Publication Address(Required)

Home Mailing Address

Office Mailing Address

Primary Field of Business(Required)

Appraiser

General Real Estate

General Residential Sales

General Commercial Sales

Farm and Ranch

Property Management

Land Sales

Other

Choose the field of business that best applies.

Continuing Education

I acknowledge that my pre-licensing education does not apply towards the continuing education requirements for licensure. I understand I am required to complete an additional 12 hours of continuing education by October 31 each year in order to renew my license.(Required)

I understand

HAR offers over 70 credits of continuing education each education year (Nov - Oct) at the member price of $20 per credit. New members can purchase an education voucher for a discounted rate of $175 and attend all continuing education classes offered at HAR for no additional fee. Designation and supervising broker pre-endorsement classes are not included.(Required)

Add my Education Voucher for $175!

I would not like a voucher at this time.

I have questions about the voucher.

Certification

Helena Association of REALTORS® Application Consent(Required)

I agree

I hereby certify that the foregoing information furnished by me is true and correct, and I agree that failure to provide complete and accurate information as requested, or any misstatement of fact, shall be grounds for revocation of my membership if granted. I further agree that, if accepted for membership in the Association, I shall pay the dues and fees as from time to time established. I understand that payments of dues and fees to the Helena Association of REALTORS® are not deductible as charitable contributions. Such payments, however, may be deductible as an ordinary and necessary business expense. No refunds.

The Association reserves the right to use photographs/videos taken at any event sponsored by the Association without the express written permission of those included within the photograph/video. Furthermore, the Association may use the photograph/video in publications or other media material produced, used, or contracted by the Association including, but not limited to social media platforms, brochures, invitations, publications, magazines, television, website, etc.

By signing below, I consent that the REALTOR® Associations (local, state, and national) and their subsidiaries, if any may contact me at the specified address, telephone number, e-mail address, or other means of communication available. This consent applies to changes in contact information that may be provided by me to the Association(s) in the future. This consent recognizes that certain state and federal laws may place limits on communications that I am waiving to receive all communications as part of my membership.

Signature(Required)

Today's Date(Required)

MM slash DD slash YYYY